Privacy Policy

Houston Safari Club Privacy Policy

Protecting the private information of our members and users is a high priority. We believe it is important you understand how we collect, process and use personal data and our policy governing data use. This Statement of Privacy applies to Houston Safari Club Foundation (HSCF) and its properties to include but not limited to, the HSCF association management system (AMS), social media channels and any affiliated properties or systems (collectively referred to in this policy as “HSCF”). The website is a non-profit site. By using this website, our AMS, or any affiliated properties or systems, you consent to the data practices described in this statement.

Collection of your Personal Information

We do not collect any personal information about you unless you voluntarily provide it to HSCF. However, you may be required to provide certain personal information to us when you elect to use certain products or services available on our websites, AMS or other properties. These may include: (a) creating an account; (b) entering a sweepstakes or contest sponsored by us or one of our partners; (c) signing up for special offers from selected third parties; (d) contacting us by email message; (e) submitting your credit card or other payment information when ordering and purchasing products and/or services; or (f) when donating. To wit, we will use your information for, but not limited to, communicating with you in relation to services and/or products you have requested from us. We also may gather additional personal or non-personal information in the future.

Data Provided by Users

Data provided by users may include:

  • Name, address, telephone number, username, password
  • Credit card, debit card, banking or other payment information
  • Information submitted when completing forms, surveys, polls, subscriptions, providing comments, downloading information or entering promotions
  • Any other information shared with us directly or indirectly when utilizing our properties

Use of Personal Information Collected

Use of your personal information may be required to provide products or services. This information may be used for the following purposes:

  • Administrative purposes to manage membership profiles or event registrations
  • Meeting notifications or event planning
  • Marketing and Communications: events, offers, contests, surveys, voting, newsletters, membership status notices
  • Membership or merchandise purchases

Sharing Information with Third Parties

HSCF does not sell, rent or lease its customer lists to third parties.

HSCF may, from time to time, contact you on behalf of external business partners about an offer or event that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. HSCF may share data with trusted partners to help perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to HSCF, and they are required to maintain the confidentiality of your information.

HSCF may disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on HSCF and its properties; (b) protect and defend the rights or property of HSCF; and (c) act under exigent circumstances to protect the personal safety of users of HSCF, or the public.

Automatically Collected Information

Information about your computer hardware and software may be automatically collected by HSCF, using cookies (analytical, performance, functionality). This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics and analytics regarding use of our website.


This website contains links to third party websites, plug-ins and applications. Clicking on those links may allow third parties to collect or share data about you. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Data Security

HSCF secures your personal information from unauthorized access, use, or disclosure using Secure Sockets Layer (SSL) protocol. When personal information (such as a credit card number) is transmitted to other websites, it is protected using encryption via SSL protocol. We strive to take appropriate security measures to protect against unauthorized access to or alteration of your personal information. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed.

Data Retention

HSCF only retains personal information for the period necessary to fulfill the purposes outlined in this Statement, unless a longer retention period is required or permitted by applicable law. We retain other personal information for shorter periods of time if possible and if permitted by law. We will destroy your personal information as early as practicable and in a way that the information may not be restored or reconstructed.

If printed on paper, the personal information will be destroyed in a secure manner, such as by cross-shredding or incinerating the paper documents or otherwise and, if saved in electronic form, the personal information will be destroyed by technical means to ensure the information may not be restored or reconstructed at a later time.

Your Rights

Data protection laws (including but not limited to the EU/GDPR) give individuals several rights in respect of their data, including:

  • Request access to your personal data
  • Request correction of your personal data
  • Request erasure of your personal data
  • Object to processing of your personal data
  • Request restriction of processing your personal data
  • Request transfer of your personal data
  • Right to withdraw consent

Children Under Thirteen

HSCF does not knowingly collect personally identifiable information from children under the age of thirteen. If you are under the age of thirteen, you must ask your parent or guardian for permission to use this website.

E-mail Communications

From time to time, HSCF may contact you via email for the purpose of providing announcements, membership notices, event notifications, promotional offers, alerts, confirmations, surveys, and/or other general communication. To improve our Services, we may receive a notification when you open an email from HSCF or click on a link therein.

If you would like to stop receiving marketing or promotional communications via email from HSCF, you may opt out of such communications by clicking on the UNSUBSCRIBE button.

Visiting Our Website from Outside the United States

This Privacy Policy is intended to cover collection of information on or via our website from residents of the United States. If you are visiting our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. Data protection and privacy laws in the United States and other countries may differ from those in your country. Please be assured that we seek to take reasonable steps to ensure that your privacy is protected. By using our services, you understand that your information will be managed and may be transferred to those third parties, with whom we share it, as described in this Privacy Policy.

Changes to this Statement

HSCF reserves the right to change this Privacy Policy from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your account, by placing a prominent notice on our site, and/or by updating any privacy information on this page. Your continued use of the Site and/or Services available through this Site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by that Policy.

Contact Information

HSCF welcomes your questions or comments regarding this Statement of Privacy. If you believe that HSCF has not adhered to this Statement, please contact us. If you are situated in the EU and have any complaints regarding our privacy practices you have the right to make a complaint at any time to your local Supervisory Authority. We would, however, appreciate the opportunity to address your concerns before you approach your Supervisory Authority.
Houston Safari Club Foundation
9432 Katy Freeway Suite 350
Houston, Texas 77055

Policy Update: May 2018


HSC and ACES are independent organizations, are not affiliated with Safari Club International (SCI) or its affiliates and is not a chapter or affiliate of any other organization.